How Web Collaboration Software Improves Productivity

The increasing globalization and the growing trend of remote working suggest that businesses need to create an environment that is conducive for working collaboration, notwithstanding location and time zone differences.

According to collaboration trends and forecasts for 2020, freelancing is one of the top trends in collaboration. In fact, 46% of Gen Z, the future workforce, is composed of freelancers. On top of that, 4.7 millions of employees are working from home. 

Ensuring seamless collaboration is vital in boosting employees’ productivity. A 2017 joint study covering 1,100 companies by Bobson College professors and the Institute for Corporate Productivity (i4cp) found that companies promoting team collaboration have 5 times the chance of performing highly. A seamless collaboration that connects different teams with shared values and goals likewise helps in improving return on investment by boosting productivity, cutting down timelines and reducing costs.

On the other hand, the lack of effective collaboration and communication can result in inefficiencies, errors, delays, and misunderstandings that can adversely affect productivity.

Below are 5 ways on how web collaboration software can help organizations improve employees’ productivity.

1. Develop new skills

A collaboration solution can empower your staff to learn new skills. A freelancer, for instance, can place their bids for projects that can help them develop vital new skills that are outside their current duties. Managers, on the other hand, can designate third-party contractors to take on jobs that a staff member is unable to carry out or has no relevant experience. The right features can free up your employees on responsibilities that can add to their skills.

At the same time, collaboration software also enables a quick task shifting from one staff member to another.

2. Recruit a flash team to work on a project

Online collaboration software allows companies to take advantage of the gig economy with great ease and gather talents together in a crowdsourced flash team to work on a particular project. In doing so, businesses can concentrate on work areas that are requiring the most collaboration and immediately assemble the relevant expertise within or outside the organization.

A new product development project, for instance, usually takes about five months to complete. However, reliance on a decent collaboration solution that assembles flash teams may enable a company to complete an innovative product in less than a month. It does not only provide team members with the necessary project collaboration tools but also brings together diverse people with vast ideas.

3. Solve problems quickly

Collaboration tools for business help users trouble-shoot problems that keep them from advancing in their work faster. Team members, for instance, can instantly notify others of crucial updates or developments that could affect somebody’s work or roadblocks that require immediate help. In those instances, members can start a video conference or conduct screen sharing to address the problems swiftly, even if members are dispersed around the world.

4. Plan for crises and emergencies

Collaboration software allows businesses to plan for crises and emergencies as well as connect different stakeholders during crisis drills. A crisis management team that usually involves members from multiple locations usually uses a combination of phone calls and emails to communicate. Yet this combo proves inefficient.

Collaboration solutions enable real-time communication among participants wherever they are. They also get to see the same content at the same time. Some solutions go beyond and above by offering a time stamping function for all pieces of communication. This cuts down the quantity that the team needs to record information manually for log purposes. Consequently, such online collaborative tools and processes help manage vast information during a crisis.

5. Reward employees

One way to maintain a collaborative workforce where everybody is active and engaged is to reward workers. Some great collaboration software come with point system peer recognition feature to give employees incentives for brilliant ideas contributed or ‘good job’ remarks received. More advanced solutions even enable employees to turn their points into charitable donations.

In general, peer recognition features are helpful in encouraging positive work attitudes and inspiring others to contribute meaningfully.

How to choose the right collaboration software for your business

There are four primary considerations when selecting the right collaboration solution to boost employees’ productivity as follows:

  1. Support: Make sure your vendor provide round-the-clock technical support to help you get the most out of the software and resolve issues quickly.
  2. Cost: To ensure high long-term productivity and cost-efficiency, consider the IT expenses related to upgrading and maintenance as well as the expected ROI.
  3. Features: Your collaboration software must not create more responsibilities for your staff. Solicit opinions from employees to make sure that you are selecting the tool that comes with the necessary features that can enhance user performance, streamline workflows, and facilitate processes.
  4. Business requirements: Choose the tool that can help you achieve your short to long-term objectives. Make sure it works for both internal and external partners as well as solve particular challenges.

In short, reliable web collaboration software curtails errors and delays, eliminates bottlenecks, and streamlines processes by ensuring that the right people get the right information they need at the right time. Check out Workdeck to help you get started. They offer 15-day free trial, so you can have a glimpse of how its features can help you achieve your business goals.